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Abstract Submission


The Sri Lanka College Endocrinologists (SLCE) invites applications for poster presentation sessions which will be held at the Endocrine Congress Sri Lanka 2018 (ECSL- 2018) on August 31 – September 2, 2018. Abstract will be selected for poster presentations by the scientific committee which will be considered as the final decision. Awards will be presented to the best poster presentation at the Endocrine Congress Sri Lanka 2018.

The deadline to submit abstracts is 30th July, 2018 23:59 Sri Lankan Time.

ECSL 2018 Abstract Submission Instruction

Abstract Categories

Adrenal Disorders, Diabetes Mellitus/Prediabetes, Hypoglycemia, Lipid/Cardiovascular Disorders/ Hypertension, Metabolic Bone Disease, Obesity, Pituitary Disorders/Neuroendocrinology, Reproductive Endocrinology, Thyroid Disease, and Other.

Preparing the abstract


  • All abstract submissions should be made electronically through online abstract submission system.
  • Abstracts describing original research, clinical trials or case study/series related to the above topics of endocrinology may be submitted.
  • All research studies should have obtained ethics approval.
  • All clinical trials should be registered with a Clinical Trials Registry.
  • One author will be permitted to submit a maximum of 3 abstracts only.
  • Authors should provide the letter of approval from an accepted Ethics Review Committee (ERC) for research studies and registration number for clinical trials, upon request.
  • Authours should declare any conflict of interests at the time of submission.
  • By submitting the abstract, you agree to present the abstract if selected for presentations (poster/oral) at the Endocrine Congress 2018.
  • The SLCE reserves the right to make alterations and to edit the contents of the abstract to improve the quality of presentation.

The SLCE accepts original research, case reports & also accepts abstracts presented elsewhere, in whole or in part, especially overseas. Authors need to clearly indicate this at the time of submission. This does not disqualify an abstract but must be stated on submission.

Format of an abstract for research articles


Only structured abstracts are accepted. Abstract should be structured according to the following sections.

The title of the abstract
Should be brief but adequately descriptive. Lower case letters should be used except at the beginning of the title and unless indicated

Background / Introduction
One or two sentences to indicate the gravity of the problem.

Objectives
The main objectives of the study.

Methods
Give sufficient details of study setting, subjects, selection process, measurements and analyses. Indicate the instruments used to measure variables and statistics used to analyze data. (Need not to indicate the software used for statistical analyses.)

Results
Sufficient data to address objectives and support conclusions.

Conclusions
Should be based on results, findings and observations of the study.References and acknowledgements are not required. They, however, can be included in the presentation.

Word Limit: 300 words

Format of an abstract for Case Report

The title of the abstract
Title should identify key components of your case report. When applicable, include components such as patient’s primary reason for seeking care, clinical assessment, and/or main treatment. The title should make it clear that it is a case report.

Background/Introduction
Briefly describe the background for the case. Introduce the issue that the case addresses. Explain why this case is noteworthy and what it adds to current knowledge. This section helps answer the question, Is this worth reporting?

Case Description
This section should be the longest and most detailed part of the abstract. Relevant information may include basic demographics, patient’s main symptoms or other reasons for seeking care, clinical findings, clinical assessment, treatment plan, and health outcomes. Given the space limitations, include only the information relevant to your reason for presenting the case.

Conclusion
This section should state the main take-home? lesson(s) from the case. You may want to add a sentence or two about the implications of the case for practice or future research.

Word Limit: 300 words

Following should be followed for abstracts of both research articles and case reports.

Author’s surname should be given only as surnames followed by the initial(s). Prefixes such as Mr, Dr or Professor should not be mentioned (E.g. Perera AB) . The names of all authors and the places of work (one place of affiliation per person only) should be entered in the cage provided in the web portal or in the word form. The name of the presenting authour needs to be underlined.

The text of the abstract
– should not exceed 300 words. Please use font type – Times New Roman size 12. The author/s should take full public responsibility for the research work/case reports and the contents reported in the abstract.

When uploading the abstract as a MS Word document, please format as below.
Title: BOLD CAPITAL LETTERS
Authors: Last name followed by initials, with the presenting author underlined. A superscript number should be placed after each name to refer to the respective affiliations. (eg:- Perera AB1 , Silva CD2 )
Affiliations: must be listed below the authors
Body of the abstract: Structured with subheadings: Introduction and Objectives, Method, Results and Conclusions.
Font: Times New Roman
Font size: 12, single line spacing

All submissions should include a self-declaration to cover the following issues

  • Whether work has been presented or published previously.
  • If presented, whether the current abstract provides new conclusions. A copy of the previous abstract should be included.
  • Place and date of obtaining ethical approval (where relevant).
  • Conflicts of interests

 

Submitting the abstract


Abstracts can be submitted in one of two ways

  • Online through the abstract submission web portal
  • By emailing using the form given in the website for this purpose Use this form

Please note that there is no facility to submit hard copies directly to the SLCE office. The language of the submission should be set to English (UK).

All abstracts should reach the Honorary Secretary, SLCE before 16th July 2018, 23:59 Sri Lankan Time.Late entries will not be accepted

Submitting the abstract using the web portal
Once all the required information is entered you could submit online.Click here to submit. Two copies of the abstract should be attached one with the authors included the underlined presenting author's name and the other copy should be without authors. (Both should be in the format of Microsoft office Word 2007/2010/2013)

Submitting the abstract as an email
Use the form which could be downloaded from the website www.ecsl2018.com. Once all the required information is entered form you could email it to submitabstracts@ecsl2018.com as an editable word document.
Two copies of the abstract should be attached one with the authors included the underlined presenting author's name and the other copy should be without authors. (Both should be in the format of Microsoft office Word 2007/2010/2013)

Informing the authors


  • Abstracts not conforming to the above instructions will be rejected
  • The SLCE reserves the right to select the free papers for poster presentations
  • The corresponding author of each successful paper selected will be informed by email during the month of August 2018. Please note that NO amendments to the submitted abstracts (including the number of authors) would be entertained thereafter

 

Registering for the Endocrine Congress 2018


The presenting author of the selected papers must register congress before 10th August, 2018 for the ECSL - 2018.Non registration prior to this date will result in abstract not being publish in the abstract book.

Guideline for the poster presentation


Will be informed to the corresponding authors of the selected authors in due course.

Abstract book


  • All accepted abstracts will be published as a supplement to Sri Lanka Journal of Diabetes Endocrinology and Metabolism
  • The SLCE reserves the right to make alterations and edit the title and / or the text to improve the quality
  • Inability to present a paper accepted for presentation should be communicated by email to the SLCE (Email:) by August 10, 2018
  • Not presenting the abstract on the given day after including it in the abstract book will likely lead to rejection of future abstracts submitted to the Endocrine congress from the submitting author.

 

 

 

IMPORTANT DATES
Abstract submission deadline- 30th July 2018 23.59 Sri Lankan Time
Abstract acceptance notification- 1st – 10th August 2018
Registration for presenting authors- 10th August 2018